Tips for Finding the Most Easy-to-Use W-2 Software

Even the smallest businesses with the fewest number of workers benefit from time-saving and money-saving, easy-to-use W-2 software. Any size business should look for customizable W-2 software. Avoid systems with a steep learning curve or ones with more bells and whistles than you know you will need to satisfy what your business wants and needs. Whether you want to purchase your first program or need a better program, find the W-2 management system that makes your daily duties simpler, not more time-consuming.

Our W-2/1099 Forms Filer offers an intuitive, menu-driven format for small business users and accountants. Our complete database system generates many of the different 1099s, W-2s, and other related forms. Add on any of our six optional modules for a full accounting suite of tools.


Who Needs Easy-to-Use W-2 Software?

Invest in a W-2 program before you need one to fix any tax or payroll-related problems. A few reasons why your small business might use software is if:

You plan to expand your business and need additional support. Look for software that operates in multiple regions and states if you plan to expand that far. Software should be scalable. You do not want to purchase a program that only operates in a limited amount of locations and then need to purchase a new one too soon afterwards.

Your team repeatedly misplaces important forms and reports. Stay organized with your W-2 software. The Internal Revenue Service expects taxpayers to keep specific records for several years in many cases. Easy-to-use W-2 software typically offers payer backup and restore tools that help you to store and protect your files.

You want to eliminate the need for buying paper forms and ink. Connect your W-2 program with an E-Filer for greater efficiency. Eliminate overhead resources like paper forms and ink with an electronic filing solution. Send forms directly from your software to the IRS or Social Security Administration throughout the year.

The tax filing process has become repetitive. Reduce your overall data entry mistakes once you get W-2 software. Look for a system with a Common Payee File. Select a Payee across payers or 1099 forms and eliminate needing to type in the same information multiple times.


Using W-2 Software vs. Hiring A Professional

Only you know whether getting easy-to-use W-2 software is the best decision for your small business. Some of the benefits of working in-house on W-2 and 1099 forms are:

Pricing – W-2 software vendors prioritize their own features and set their own prices. Find a reliable system that provides exactly what your business needs. Certain vendors will try to compel you with free software. Free software may seem appealing, but it includes the risk of only offering limited features before you hit a paywall.

Simplicity – Good software does not create more work for you or your team. Explore a free trial or demo to ensure that your system is easy-to-use. Confirm with a vendor that their easy-to-use W-2 software has specialists on-call if you require assistance.

Some small businesses prefer hiring a professional to streamline the entire process. The most common advantages of hiring an accountant are:

Expertise – Accountants know the ins and outs of their field. Many businesses seek them out to explain the business’s financial situation or outline future plans. Consider hiring an in-house specialist to manage the books. An in-house accountant understands your software and will always be on-call during work hours.

Better Software – Professionally outsourced accountants do not need to possess the only good software. There are easy-to-use, intuitive systems like AMS’ software that are just as advanced and can scan information or automate your data entry and organization.


Finding W-2 Solutions with AMS Software

Make sure easy-to-use W-2 software does not pass you by as you start to explore your options. Look no further than AMS software to fulfill your W-2 needs and requirements. We designed our software with small businesses in mind. We support users across all 50 states, plus the District of Columbia and Puerto Rico. Enter data using a spreadsheet format with the Browse command tool. The base program saves your business’s data whenever you access a new record or form to ensure optimal security.

Download our free 1099-etc Demo software today and explore our system’s full capabilities. See how the six add-on modules interact with one another and the core product. These modules are: Software Generated Forms, E-File, Forms Filer Plus, AMS Payroll, 1042-S Filer, and Affordable Care Act Filer.

Software Solutions from AMS

Our W-2 and 1099 Forms Filer is our only required platform. From there, users pick the services they need. Choose from the tools below to build out your customized accounting software.