Are There Any Exceptions or Exemptions to Filing W-2 Forms?

Employers generally must complete, file, and furnish Form W-2 to each of their employees. The information on the form helps to ensure that all employees receive Social Security and Medicare benefits. There are two major exceptions or exemptions for when you file W-2 forms. Do not file a Form W-2 for independent contractors who you do not employ at your business. Misclassifying non-salaried workers creates problems for your business and the contractor. Another Form W-2 filing exemption is if you send the form to an employee and you get a bounce-back. Do not forward undeliverable forms to the Social Security Administration. Keep these types of forms in your records for at least four years.

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