How Do I Report Income from Employee Educational Scholarships on a W-2 Form?

Report income from your employees’ educational scholarships in Box 1 “Wages, Tips, and Other Compensation” on a W-2 form. Use the form when you accept a graduate student or other type of student who earns income through an assistantship. You will also need to fill out a Form W-2 if your staff hires or brings on any other type of student-employee at your university. The number that you report and your student employee’s additional wages earned in a calendar year go onto other forms as well. The forms include: Form 1040 (Line 7), Form 1040A (Line 7), Form 1040EZ (Line 1), Form 1040NR (Line 8), and Form 1040NR-EZ (Line 3).

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