The Importance of W-2 Software for Payroll Taxes

Any size business can grow and achieve additional success with W-2 software for payroll taxes. Running payroll with W-2 software can help you to save company time, avoid detrimental errors, and focus more on other important business tasks. Do not wait to invest in a payroll solution until after you need to fix a payroll tax problem. Stay one step ahead with comprehensive W-2 and 1099 software that satisfies your business’s payroll tax requirements. Whether you need a more reliable program or need to transition from manual recording, small businesses do have worthwhile options.

Advanced Micro Solutions’ base W-2/1099 Forms Filer program offers a complete database system. Generate multiple W-2s, 1099s, and related forms. Purchase our core product to use any of our six optional add-on modules. These modules are Software Generated Forms, AMS Payroll, E-File, Forms Filer Plus, Affordable Care Act Filer, and 1042-S Filer.


Who Needs W-2 Software for Payroll Taxes?

The short answer is, everyone. Timing is still essential when purchasing W-2 software. Consider your business’s needs and whether or not they align with those listed below before you invest in a system with the best tools or features.

You need to streamline your business’s taxes. Let W-2 software do the heavy lifting for you. Look for a program that knows how to manage employment taxes ranging from withholding and filing quarterly reports to preparing W-2 and 1099 forms. Any software for your business should not create more work for you. Ensure that it simplifies your end-of-year accounting.

You want customized software that meets your company’s unique needs. Identify special features that your business needs in W-2 software for payroll taxes. Determine if your software needs to run payroll on a weekly or monthly basis. Factor in any other components like offering health benefits or providing occasional bonuses for employees. Do not shortchange yourself by doing extra administrative work on the side.

Your business requires greater payroll tax automation. Put behind you the days of manual calculations and repeatedly inputting the same employee information. Use W-2 software tools that allow you to efficiently fill out new hire forms. Automate the process to send all payroll tax forms directly from the system to the applicable agencies.

You need responsive customer support. Know that someone has your back when you need to troubleshoot. Check with a potential W-2 software for payroll taxes vendor about if they have specialists to contact about glitches or technical difficulties. See whether their website provides a transparent Frequently Asked Questions page as well.


The Best W-2 Payroll Software Features

Foundational features are just as important as customizable ones in W-2 software. Look for software that streamlines your payroll management tasks, but then also includes:

A Browse Command – W-2 software should give its users the ability to enter data onto entry screens that look like the actual form in question. Confirm whether or not your software has a Browse command feature as well. Use the tool to enter your data with a spreadsheet format.

A Common Payee File – Select a payee across payers or 1099 forms with the W-2 software for payroll taxes feature. Eliminate the need to enter the same worker information multiple times.

A Default Command – “Define” your default values for a form with a Default command tool. These may include a State Code or ID.

Electronic Submissions – Electronically submit your year-end W-2 forms with add-on tools to your W-2 software. The Internal Revenue Service expects more businesses to e-file now than in years past. Save on the cost of printing and mailing forms when you make a full transition.


Why Small Businesses Prefer AMS Software

Our software is an affordable and customizable solution for many small and medium-sized businesses across industries. Process “live” or after-the-fact payroll in all 50 states, plus the District of Columbia and Puerto Rico. Our W-2 software for payroll taxes also includes payer backup and restore capabilities. Save and encrypt your different reports as PDF files. Other automated features allow users to create a Social Security Number verification file. Verify all employee SSNs with the Social Security Administration.

Pair our base W-2 program with either of our E-File solutions. E-File Direct is an add-on module for a flat fee. File an unlimited number of forms and create state W-2 files for states that require electronic filing. Pay per form with E-File Services and file all W-2s through a third-party vendor with seamless integration. Download our free 1099-etc Demo software today and explore which of these options makes the most sense for your business.

Software Solutions from AMS

Our W-2 and 1099 Forms Filer is our only required platform. From there, users pick the services they need. Choose from the tools below to build out your customized accounting software.