Is Cloud Based Payroll Software Secure Enough?

Cloud based payroll software is highly comprehensive for some businesses. Companies looking for payroll management at their fingertips may seek software that can leave the office with them. Ask yourself and your team whether accessibility outweighs other possible needs. The question all business owners should also consider is: Is my payroll software able to protect my data? Make sure you can answer that question in the affirmative before you make any investments or sign long-term contracts.

Advanced Micro Solutions’ Payroll Software is an add-on module to the W-2/1099 Forms Filer base program. Small to larger-size businesses can use AMS to review the latest tax table updates or file “live” or after-the-fact payroll. The tools are available on our secure and reliable platform with additional encryption features.


How To Work Securely with Cloud Based Payroll Software

Business owners should always feel confident when choosing software. Users who have a password can access any web-based product from a device that is connected to the internet. We outlined some simple ways that you can keep your business’s online data secure.

Create strong passwords – Prepare yourself on the front end so that hackers cannot prey on any account vulnerabilities. Think of passwords with more than seven digits and include different cases. Use numbers, letters, and/or special characters for optimal security.

Store passwords in safe places – Remember that the rules for public devices differ than when you use private ones. Save passwords in a keychain only when using your personal device. You should also avoid keeping any passwords in plain sight. Create a separate file for important cloud based payroll software logins. You may even want to make a personal note so that you remember where you can access it.

Pay close attention – Know what to look for so that you spot any security threats. Keep a close watch for any suspicious emails. Make sure to remind employees not to open emailed websites or forms that request their payroll credentials.

Explore two-factor authentication – Completing payroll documents like Form 941 or verifying Social Security Numbers involves working with sensitive information. Two-factor authentication can prevent attackers from getting in the back door. Request that your software sends a unique PIN number to an independent email address or a reliable mobile device.


Alternatives to Online Payroll

Protecting a business online is easier than ever in some regards. Those who are still reluctant to use cloud based payroll software can explore alternatives with Advanced Micro Solutions. AMS Payroll supports up to 1,999 payers and up to 9,999 employees per payer.

AMS users do not need to worry about loose or unprotected data. You can import data directly from QuickBooks, PeachTree, Excel, and Tab Delimited Text files. Save reports to encrypted PDF files for top security. If you’re considering AMS, explore our free demo to gain a better feel for the disc-based software. We want you to feel comfortable with our product’s security and will gladly answer any of your questions. For additional support, call us at (405) 340-0697.

Software Solutions from AMS

Our W-2 and 1099 Forms Filer is our only required platform. From there, users pick the services they need. Choose from the tools below to build out your customized accounting software.