The Disadvantages and Advantages of Online Payroll Software

Online payroll software can be useful, but it’s not one-size-fits-all. Some companies might find a free or inexpensive online program that meets their needs. Other businesses might find that the software that meets their needs comes with a burdensome monthly subscription. Investing in a cloud-based or disc-based software comes with multiple pros and cons for consideration.

Business owners should consider their companies’ short- and long-term goals before making any payroll-based decisions. Consider the limitations each type of payroll system possesses, such as accessibility and cost. Review how the limitations affect the specific industry in which your business operates. If you determine that an online tool may not meet your specifications, consider how AMS Payroll can fulfill your payroll needs and expectations.


Online Payroll Software Pros

Companies in certain industries seek online payroll for specific needs. The benefits of that type of payroll system can include:

Efficiency – Completing payroll in minutes rather than hours or days is preferred, whether you have 10 employees or 100 employees. An online system can also differentiate employees and contract workers with ease.

Easy Access – Reviewing data and analytics from any location may be one of the most notable benefits of cloud-based payroll software. Business owners use on-the-go software to edit and to view all employee information and reports.

Employee Satisfaction – Cloud-based software companies may boast secure online access. The programs live up to their promises in some cases. Employees may even be able to view their pay stubs or their personal information through a free mobile app on their mobile device.


What are the Online Payroll Software Cons?

Online programs for payroll do not always make practical sense. Consider the following potential downsides before you invest in a new system.

Compliance Issues – Businesses can still make compliance errors with online payroll. The business, not the vendor, maintains responsibility for these mistakes. Any system glitch or a failure to properly withhold federal income tax from employee wages can become expensive.

Additional Fees – Using multiple systems to run payroll and to file taxes may burden you with unnecessary services. Read the fine print to avoid incurring any hidden or extra service fees.

Security – The most secure cloud-based programs can differ in how they protect information. Data leaks are always possible. Ask any prospective software company about what security measures they put in place.


Why AMS is a Cut Above

Advanced Micro Solutions is a reliable, trustworthy alternative to online payroll software. Our disc-based software tools are affordable and comprehensive for businesses across industries. AMS Payroll operates as an add-on module to our base W-2/1099 Forms Filer. There are no hidden fees and you can access your company’s data from your own device after installation.

Renewing your software annually guarantees that you will have the most up-to-date tax-related processes. Some of the features included for our AMS Payroll are “live” or after-the-fact payroll capabilities, an SSN Verification file, and over 30 supported check types. Try our free demo if you are interested in exploring more features. To reach our support team, call (405) 340-0697.

Software Solutions from AMS

Our W-2 and 1099 Forms Filer is our only required platform. From there, users pick the services they need. Choose from the tools below to build out your customized accounting software.