Do Small Businesses Need Payroll for Bookkeepers?

Finding comprehensive payroll for bookkeepers is an important step for all small businesses. An automated system that enables your bookkeeper to efficiently produce invoices and collect payments is necessary. Bookkeepers should also possess the ability to prepare you for all of the approaching tax deadlines and process your payroll. Consider all of the ways that investing in a payroll software can support your bookkeeper’s daily task management.

Advanced Micro Solutions is more than simply a tax preparation service. Use AMS Payroll as an add-on module to our base W-2/1099 program. Bookkeepers can process “live” or after-the-fact payroll with easy payer and employee setup. Our software supports up to 1,999 payers and up to 9,999 employees per payer.


How Reliable Payroll for Bookkeepers Helps Businesses

Some employers get bookkeeper-specific software for a small business. Payroll software does not only benefit accountants or payroll specialists. Consider the ways that payroll software can streamline your bookkeeper’s duties.

Daily Account Management – Save company time as your bookkeeper inputs data into payroll software. Use software to keep track of transactions and make watching cash flow easier.

Small Business Compliance – Stay compliant and up-to-date with small business tax laws. An automated program should help a business. Make sure that you find payroll software that does not create more work or problems for your bookkeeper.

Tax Preparation – Keep track of strict tax deadlines for each year and/or quarter with payroll for bookkeepers. Doing the books may not feel like a year-long priority. Do not let yourself or your bookkeeper overlook any deadlines. Make sure your bookkeeper maintains accurate records so that your business avoids paying any additional fees or fines.

Accuracy of Records – Payroll software helps bookkeepers ensure that all business records are accurate and up-to-date. Use software to flag any inconsistencies within your books and any of your business accounts. Resolve all business discrepancies or problems at a faster rate with detail-oriented software.

Preparing the Books for an Accountant – Bookkeepers help to ensure that all of the business accounts are valid for accountants. Whether an accountant is in-house or outsourced, payroll for bookkeepers should not require them to repeatedly input entries. Software should show your bookkeepers multiple state and federal tax liabilities.


Common Bookkeeping Mistakes

Bookkeeping is unavoidable, but there is no need for you to manage the books by hand. Search for software that helps your bookkeeper avoid the following common errors.

Misclassifying Employees – Determine early who is an employee and who is an independent contractor. Avoid tax penalties and lawsuits when you properly classify your employees and any contractors. Look for payroll software that supports both types of worker classifications.

Failing to Communicate – Communicate with your bookkeeper to reduce the likelihood of any errors or oversights. Let your bookkeeper know if you gave a bonus to an employee. Make sure to provide receipts if you buy supplies for the business.

Miscategorization or Overcategorization – Use payroll for bookkeepers to better maintain the business’s chart of accounts. Avoid creating duplicate categories or inputting the expenses into the wrong category. Our payroll software offers up to 40 user-defined fields. Set up the fields for deductions and/or additions, such as 401K or health insurance.

Petty Cash Nonchalance – Dedicate a custodian to manage and approve purchases if you use petty cash. Use reliable software to create proper documentation and make accurate deductions once tax time comes around. Organize all of the receipts in one place to reduce the amount of work and headaches for your bookkeeper.

Not Having Multiple Record Backups – Enable your software’s payer backup and restore tool. Do not discredit the importance of paper backups as well. The IRS looks for paper trails and that means providing comprehensive and visible documentation. Electronic backups are beneficial on a day-to-day basis. Keep your paper financials accessible for a minimum of seven years.


Use AMS as Payroll for Bookkeepers

Bookkeepers have multiple duties, but they do not need to feel overwhelmed or underprepared. Our payroll software supports all 50 states, plus the District of Columbia and Puerto Rico. AMS does not require users to input the same information more than once. Make your bookkeeper’s job easier as they create new employee files. Recording tax identification numbers, contribution amounts, and contact information should become speedy and efficient for everyone.

Learn more about our all-in-one bookkeeping and payroll software with our free 1099-etc Demo. Discover which of our six optional add-on modules best supports your bookkeeper’s needs. Call our customer support at (405) 340-0697 with any questions.

Software Solutions from AMS

Our W-2 and 1099 Forms Filer is our only required platform. From there, users pick the services they need. Choose from the tools below to build out your customized accounting software.