Providing your patients with the best possible care is straightforward when optometry practices have reliable payroll software. Ensure that each of your workers is accurately and efficiently paid with a trustworthy program. You will likely maintain a higher retention rate and it may improve the quality of your practice’s overall patient experience. There are many kinds of payroll software that help optometrists with all of their bookkeeping tasks. Invest in a software solution that either meets your practice’s needs or is highly customizable to them.
Advanced Micro Solutions Payroll Software is an affordable add-on module to a base W-2/1099 Forms Filer program. AMS Payroll processes “live” and after-the-fact payroll with an easy payer and employee set-up feature. The software is ideal for meeting your small optometry practice’s payroll software requirements.
Who Needs Payroll Software for Optometry Practices?
The short answer is, everyone. Any optometrist can benefit from implementing payroll software. Optometrists must ensure that an office is as functional as possible to provide the best care for patients. It is important to look for intuitive software that:
Helps you manage quarterly and annual federal and state forms. Running payroll as an eye doctor means that you must ensure the completion of all federal and state quarterly and annual payroll forms. It is easy to fall behind if you try to manually report and submit forms. Get payroll software that supports federal payroll forms like the 941, 940, 943, 944, and 1040 SchH.
Calculates your taxes and produces any comprehensive payroll reports. Search for payroll software for optometry practices that includes automated calculation tools and multiple reports. Reduce the likelihood of manual errors in your practice with the ability to automatically calculate federal, state, and local payroll taxes. Speak with a prospective payroll vendor and ask about all of the possible payroll reports that they offer to their users.
Allows you to set up different payment distribution methods. Optometry practices may hire workers with different employment classifications. Consider purchasing a system that allows you to process payroll and non-employee compensation more than one way throughout the year. An affordable system, like AMS, that offers both direct deposit and payroll check printing will benefit everyone who works for you.
Imports data from a variety of sources. Confirm that all of your third party programs integrate with your next payroll software for optometry practices. Practices that store their data in systems like QuickBooks, PeachTree, Excel, or Tab Delimited Text files should make sure that the payroll program that they choose aligns with them. No one wants to get new software and then need to purchase another system because the software cannot read certain files.
Payroll Best Practices for Optometrists
It is easy to get overwhelmed during payroll cycles and let things slip through the cracks. The best payroll software for optometry practices only goes so far if you do not also maintain the best payroll practices. They are:
Putting someone trustworthy in charge of handling the books. Small medical practices cannot always afford to outsource accounting support or even hire an experienced in-house payroll manager. Make sure that you get easy-to-use payroll software for optometry practices and limit who has access to it.
Making sure that the software is functional and up-to-date. Always update your practice’s payroll program. Medical practices in particular have a lot of sensitive data. Payroll software is designed to keep information secure, but even software has its limitations. Forgetting to do an upgrade may compromise the efficacy of your software’s security and leave it susceptible to a leak or virus.
Keeping records for the appropriate amount of time. Store your employee records for the appropriate amount of time designated by the Internal Revenue Service. Investing in scalable software makes it easier to store employees’ data for longer without misplacing anything or needing to relocate files to another server.
Is AMS Software Right for Optometry Practices?
The best payroll software for optometry practices does not need to be a cloud-based program. Download our free 1099-etc Demo software and see how our disc-based software offers many similar features to more expensive online software. Our affordable system offers five optional add-on modules aside from AMS Payroll. The modules are: E-File, Forms Filer Plus, Software Generated Forms, Affordable Care Act Filer, and a 1042-S Filer. AMS Payroll shows different state and federal tax liabilities when users access the View command feature. We support as many as 1,999 payers and up to 9,999 employees per payer in all 50 states, plus the District of Columbia and Puerto Rico.