There is trustworthy and comprehensive software that exists outside of W-2 software for Mac systems. Small businesses that prefer not to use a Mac can find an excellent W-2 program regardless of its compatibility with desktop systems. Deciding what software to use for a business ultimately boils down to your personal preference. Consider investing in software for its features rather than your preferred operating system. Test out a demo or a free trial before you get new W-2 software. Doing a test run might help prevent you from making a premature purchase.
Advanced Micro Solutions’ base W-2/1099 Forms Filer program is a disc-based option for businesses or accountants looking to make a transition away from Mac operating systems. Download our free 1099-etc Demo software today and see what the system can offer you.
Advantages of Not Using W-2 Software for Mac Systems
Many types of W-2 software have worthwhile benefits. Each business has unique needs that make certain software more suitable than others. The programs may transcend your existing operating system. Focusing on features first and not only using a Mac-compatible system may improve your business’s:
Overall Efficiency – Automate many manual W-2 processing tasks with the right type of W-2 software. Your HR and finance teams will have more time to spend working on other areas of your business instead of repetitive paperwork. You will likely make fewer errors when you get comprehensive W-2 software. Fewer mistakes means less time correcting the W-2 mistakes.
Accuracy and Compliance – W-2 software for Mac systems are not the only programs with the ability to comply with tax laws and regulations. Find a system that allows your business to avoid major penalties and accidental fines. A system that catches these errors before you make them goes a long way toward furthering the trust of your employees and any regulatory agencies.
Budgetary Spending – W-2 software often reduces the need for manual labor and results in significant cost savings. Getting certain W-2 software may be less expensive than finding a bookkeeper or outsourcing an accountant. The other component of W-2 software is scalability. A program may be capable of growing with your business. Eliminate the need to make additional software investments with an already-comprehensive system.
Data Security – W-2 software for Mac users and non-Mac users should come with encryption features. The software that you purchase should also have payer backup and restore features. These components protect sensitive data as you send it to others and when it rests within your desktop software.
Are There Disadvantages to Getting New W-2 Software?
Adjusting to any new type of W-2 software can come with a set of challenges. Prepare yourself in advance for the realities or drawbacks of transitioning software when you have no alternative. Knowing the challenges can help you to mitigate the long-lasting disruption to your work.
Higher Cost – It may help to look at the big picture rather than the upfront cost of new software. Consider whether your alternative to W-2 software for Mac systems will save you more money in the long term. Speak with your provider and make sure that they are transparent about fees.
Technology Dependency – No business wants to feel beholden to software. Make sure that your W-2 software is equipped with a strong customer service arm. A live team of experts or simply a responsive team will make a big difference when you encounter glitches.
Ongoing Maintenance – Financial and operational aspects of your business will likely be affected if your W-2 software needs constant upgrades. Confirm whether the software has maintenance fees before you purchase it. See what the system downtime may be and how these factors will influence your ability to meet W-2 and 1099 filing deadlines.
Learning Curve – Few workers like needing to adapt to new W-2 software even if it is crucial. Try looking for a W-2 program that does not require its users to be significantly tech savvy. A program without tons of bells and whistles can be highly effective. Time-consuming training to use software can become a significant inconvenience for everyone.
Is AMS’ W-2 Software Right For You?
We may not have designed our W-2 software for Mac systems, but we did design it with small businesses in mind. Print your forms on pre-printed forms and access the Browse command tool in order to enter data through a spreadsheet format. Calculate selected fields and work faster with our Common Payee File. Simply select a payee across payers or 1099 forms and avoid needing to input the same information more than once. Our easy-to-use, menu-driven format makes our system ideal for less experienced individuals doing W-2 reporting.