How Do I Report Income from Employee Transportation Benefits on a W-2 Form?

Use Box 14, marked “Other,” on a Form W-2 if you report income for employee transportation benefits. You should first understand the exclusion rules of certain transportation fringe benefits. Do not report transportation benefits in your employee’s wages if their local transportation usage has little to no value. The IRS outlines that excluding an employee transportation expense is to take place when accounting for it is unreasonable or impossible. Employers should further apply exclusions to benefits such as: A transit pass, qualified parking, or an employee who rides in a commuter highway vehicle between their home and workplace. Exclude qualified transportation fringe benefits from the general employee wage reporting even when you substitute typical pay for these benefits.

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