How to Use Payroll Systems for Small Businesses in New Jersey

If you run a small company, you should look for payroll systems for small businesses. You will want to find software that supports all 50 states. However, you need to know your state’s payroll regulations, too. For example, if your company operates out of New Jersey, the first thing to remember is that New Jersey will charge state income taxes on all wages.



By getting reliable software, you can guarantee accurate payroll calculations. Finding the right software is an important part of ensuring your company’s success. But an equally important element is knowing how to best utilize your software. Below, we’ve outlined the various payroll operations a business might need to operate securely in New Jersey. All states have their own payroll and small business regulations, but they rely on a similar template to set standards.


How to Run Payroll in New Jersey

Once you select your payroll systems for small businesses, make sure you know how to run payroll in the Garden State. The steps that you should follow include:

  • Set up your business as an employer. You need to claim an employer ID number for the federal level. You also need to create an account in the Electronic Federal Tax Payment System.
  • Register with the State of New Jersey. Employers must register with the Division of Revenue and Enterprise Services. After you get an EIN, fill out your certificate of formation. Then, file the NJ-REG, which is the tax or employer registration form.
  • Set up your payroll software. All businesses should establish a set payday schedule. The paydays should be at least twice a month for employees. You can make the paydays for an executive or supervisor on a monthly basis. Make sure to consider the regulations for any overtime work. Getting payroll systems for small businesses lets you complete that step with ease. If you try running payroll by hand, you will most likely make costly errors.
  • Gather payroll forms from employees. Request that your employees fill out any forms during their onboarding process. Your employees will need to provide completed Form W-4, Form I-9, and their Direct Deposit information. You will also need to collect the employees’ NJ W-4 forms.
  • Review and approve the timesheets. All employers must pay their employees within a certain time frame. The payment limit is within 10 days of the conclusion of the pay period. If the regular payday falls on a non-work day, make sure to pay your employees the day before.
  • Run the company’s payroll. Now is when you can put your payroll system to good use. If you purchase Advanced Micro Solutions’ Payroll Software, our system will support over 30 different Check Types. Our software also processes Employee Direct Deposit payroll information.
  • File your payroll taxes with the federal and state governments. Our software’s users can export payroll data to the W-2 and 1099 Forms Filer. The program also produces year-end forms.


How Advanced Micro Solutions Works

Carefully consider payroll systems for small businesses that will best serve your company’s needs. Whether you work in New Jersey or another state, you will want a robust program. It should also include a diverse collection of payroll reports. At AMS, these reports will include Payer/Tax Summary, Employee Detail, and Worker’s Compensation.



Software Solutions from AMS

Our W-2 and 1099 Forms Filer is our only required platform. From there, users pick the services they need. Choose from the tools below to build out your customized accounting software.