Make protecting your business and employees’ data a top priority when you invest in payroll software with data encryption. Do not take shortcuts or look for cheap solutions. Get software security that you can rely on to withstand cyber attacks and in-house breaches. Speak to any payroll provider about what they offer users in the way of data encryption. Ask the provider if they have a reliable team of specialists on standby if you need assistance with technological glitches.
The most secure and comprehensive software is not necessarily a cloud-based program. We encrypt our Advanced Micro Solutions’ system to protect the interests of the small businesses and accountants who use our products. AMS Payroll is encrypted and part of a disc-based program. Disc-based software is not impervious to leaks or hacking. Users do still have an additional level of security that many cloud-based programs lack.
Why Does My Business Need Payroll Software with Data Encryption?
Collect and handle sensitive data for your employees and business without any concerns. Protect everyone from cyber criminals and potential security risks. Use payroll software to minimize common security risks like:
Insider Threats – Side-step the aggravating process of dealing with insider threats when you get encrypted payroll software. Protect the other employees and your company from attempts by another employee to embezzle, defraud, or steal sensitive information. Set up software that monitors users. Restrict access to sensitive data and implement strict access controls. Require background checks for employees who gain access to any sensitive data.
Human Error – Processing your business’s payroll is filled with opportunities to make human errors. Get payroll software with data encryption to reduce the risk of making avoidable data entry and calculation errors. Ensure that your business issues correct payments and sends personal information to the appropriate employees. Keep your employees’ morale strong and minimize the risk of legal disputes. Reliable payroll software reduces the necessity of training your employees on payroll processing policies and procedures.
Data Leaks or Breaches – Use encrypted payroll software to look out for any data hacks, potential malware, or phishing. Safeguard your data and business from financial loss, legal liabilities, and damage to its reputation. Construct strong security measures to show your employees and customers that you do not underestimate these sorts of threats.
Best Ways to Secure Company Payroll Data
Improve the efficacy of your payroll software with data encryption in a few specific ways. Some important steps to take sooner rather than later include:
Ensuring that your business’s payroll is up-to-date. Regularly update your payroll system to maintain full access to the top security features. Choose a system that is always up-to-date or is intuitive enough for you to check when you need to make a system upgrade. Set aside a time to create update reminders.
Speaking with your employees about procedures and any relevant updates. The best payroll software only goes so far if your employees are not familiar with security risks and dangers. Make sure all of the employees understand how to use payroll software with data encryption. Include payroll security in your business’s internal cyber security protocols.
Restricting access to only those who require it. Create a list of key stakeholders who need access to sensitive payroll data. Keep the list limited with those who do not work directly within the payroll department. Do not underestimate the importance of protecting data from your own internal sources even if there is no malicious intent.
Properly disposing of any old data once you no longer need to keep it. Keep your payroll data for only as long as the Internal Revenue Service requires it. Dispose of unnecessary data by using methods that make it impossible to restore the information.
Is AMS Payroll the Right Choice?
Get started today by learning the ins and outs of AMS’ payroll software with data encryption. Download our free 1099-etc Demo and explore how our users track payroll. Our software includes automatic calculations of federal, state, and local taxes within all 50 states, plus the District of Columbia and Puerto Rico. AMS Payroll operates as an extension of our system’s base W-2/1099 Forms Filer program. Create encrypted PDF files and email sensitive reports directly from the W-2/1099 software.
Our system comes with five other optional add-on modules. These modules are E-File, Software Generated Forms, Forms Filer Plus, Affordable Care Act Filer, and 1042-S Filer. Use easy payer and employee set-up features to process “live” or after-the-fact payroll. Our demo will show how these other modules interact with each other and enhance AMS Payroll.