All business owners know that they must decide at some point whether they want to download payroll software or use a cloud-based system. There is every possibility that you may also find yourself shifting away from your current software in the future. If that happens and the business decides to download new software, it is important to weigh the advantages and any potential drawbacks. Whether you want to improve the security of your business’s data or you prefer to store your data locally, there are plenty of reasons why a business might decide that it is time to invest in downloadable software for payroll management.
Advanced Micro Solutions Payroll Software is a trustworthy add-on module to our system’s core W-2/1099 Forms Filer program. The desktop-based program processes “live” or after-the-fact payroll and is excellent at meeting small business needs. AMS Payroll supports users in all 50 states, plus the District of Columbia and Puerto Rico.
Is It Better to Download Payroll Software?
There will always be benefits and drawbacks when it comes time for your business to choose between payroll software for desktops and cloud-based payroll software. Consider what your business needs and whether the advantages match those needs.
Advantages of Downloadable Software
Fewer Leaks or Hacks – Data breaches can happen with any software, but cloud-based software can leave a business open to losing control of sensitive employee information. A downloadable payroll system can add a heightened level of security by only existing in one location instead of anywhere that someone has a passcode to it.
No Internet Outages – There is always a risk of technical difficulties with cloud-based software. Download payroll software to avoid relying on a strong internet connection in order to complete your important payroll management tasks. A downloadable program may also have a customer support arm that is more responsive than a larger, less personalized cloud-based program.
Restricted Access – Companies that do not want a lot of eyes or fingers on payroll data might prefer to limit their access with desktop payroll software. Businesses can set up any number of restrictions and access controls with a payroll system that cannot be used from more than one location.
Advantages of Cloud-Based Software
Heightened Security Measures – Cloud-based software generally utilizes data encryption to protect its users’ sensitive data whether during transmission or storage. Embracing multi-factor authorization and experiencing regular security audits from the service provider can give users an increased sense of protection.
Increased Efficiency – Some businesses prefer not to download payroll software due to the belief that they cannot automate as many repetitive tasks as they can with cloud-based tools. The efficiency of any payroll system will undoubtedly vary on a case-by-case basis. Getting a highly automated program is still possible with a desktop system.
More Affordable – How much money you save with cloud-based software versus a desktop system will depend on the specific program. Reducing operational costs will reduce the amount of money that goes out of your business. Many popular cloud-based systems also operate on a subscription model, which eliminates the business’s investments in hardware and/or software.
Key Features to Look for in Downloadable Software
Try not to let anyone else dictate when the timing is right for your business to add payroll software to its toolbox. There are a number of features that will make your job easier and do not solely exist in cloud-based programs.
Access to Tax Tables – View regularly updated state and federal tax tables whenever you need them with software like what AMS Payroll provides to its users. The tax tables will not simply ensure your compliance but reduce the amount of time that you spend looking for a particular liability.
Verification Files – Certain software allows you to verify employee or client information. A payroll system like ours includes the ability to create Social Security Number Verification files. Free up some of your time and minimize the risk of making avoidable errors when you input personal identification information.
Easy End-Of-Year Exporting – Export your payroll data at the end of the year to a forms filer in order to produce the necessary forms. Exporting the information in a few simple clicks will allow you to meet tax deadlines easier.
Get Started with AMS Software Today
Try our free 1099-etc Demo software before you download payroll software for your business. The demo will give you a clearer idea of how our system can support your payroll data and all the features that are available to add onto it. There are five other optional add-on modules to utilize aside from AMS Payroll. These are E-File, Software Generated Forms, Affordable Care Act Filer, Forms Filer Plus, and a 1042-S Filer.