While employers can electronically file most tax forms, they need a tax software capable of printing tax forms for certain documents. Businesses can order blank forms from the IRS or invest in a tax software that can generate the forms electronically. To ensure the IRS accepts the forms you print, employers need to understand the rules around printing the forms, including using the right ink and printing the right format.
Advanced Micro Solutions tax software enables employers to successfully print on the forms they order from the IRS, or to produce the forms within the software with an add-on package. However you choose to process your tax forms, utilize AMS software to expedite your process. By following the best practices for printing your tax forms, you can meet IRS reporting deadlines and generate the correct documents.
Best Practices for Printing Tax Forms
The IRS has printing guidelines that inform the best practices for printing tax forms. Keep the following considerations in mind as you prepare to use your tax software to print forms for tax season.
- Know what forms you will print and which ones you will deliver electronically. Per IRS requirements, employers can deliver some tax forms to employees electronically, but only if the employees consent to electronic documents.
- Order your forms early. Employers can order tax forms from the IRS or from office supply stores. Place your order when the ordering period opens up, or you can opt for a tax software option to generate the forms within the software to avoid the ordering wait time.
- Check that you have the right printer. You will need a high-quality inkjet or laser printer to print tax forms.
- Keep track of form copies. For most tax forms, you need to file the main tax form with the IRS and produce copies for the recipient and for your employer records. Tax software can help you organize these copies to make sure you correctly deliver each copy.
Printing Tax Forms with AMS Tax Filing Software
AMS W-2/1099 forms filer software enables employers to complete and print the tax forms they need. With AMS accounting and payroll software, you can print on pre-printed forms or utilize the software generated forms module to generate the W-2 and 1099 forms you need and print them on blank paper. The user-friendly platform makes it easy to align the forms and easily input the data. You can establish common payer and payee files so that this information automatically loads when you go to complete the forms.
AMS tax software has many useful features beyond tax form printing. The software is a complete database system for all the functions you need as an employer. You can take advantage of the modular style of AMS products to build your own software tool. AMS offers a free demo of the software so that you can try the products before you buy. To learn more about AMS tax software, you can call our Sales and Information Team at (800) 536-1099 to get in touch.