Getting user-friendly W-2 software may seem like an obvious step for most business owners. Good software may seem inaccessible to small businesses on a budget. Comprehensive W-2 software is possible to obtain, but it is helpful to create an outline for your organization. Make a list of the things that you know your business will need, then think about what you might want out of your W-2 software. Look for a customizable system rather than a one-size-fits-all approach. Find a program that grows with a business and avoid a steep learning curve. If you ask one of your existing employees to manage the books without accounting experience, make sure that your software is intuitive.
Advanced Micro Solutions’ base W-2/1099 Forms Filer program is affordable and easy-to-use. The system supports users in all 50 states, plus the District of Columbia and Puerto Rico.
What Does the Most User-Friendly W-2 Software Offer?
There are many features that make certain W-2 software programs more user friendly than others. One big distinguishing factor is whether the W-2 software is an all-in-one solution or stand-alone service. Getting W-2 software with modular tools may help streamline otherwise difficult or repetitive tasks.
E-File Software – Eliminate the extra expense of ordering, printing, and mailing 1099 and W-2 forms with tax preparation software. An electronic filing system that pairs with W-2 software is a smooth way to make any 1099 and W-2 processing fast, efficient, and more cost effective. No longer having to load special forms makes the process more efficient and reduces errors.
Software Generated Forms – Invest in user-friendly W-2 software so that you can print most forms in a product suite on plain white paper. Printing forms directly from your printer saves a business time and makes adding a Software Generated Forms module well worth it. The best W-2 software with form generation may also enable you to print the W‑2, W-2C, W-3, and the W‑3C Copy A forms.
Payroll Software – Small businesses looking for a user-friendly W-2 system may want to get an easily integrated payroll system. Search for a payroll program that lets you enter payroll and non-employee compensation, and more 1099 information, by check throughout the year. The most intuitive user-friendly W-2 software will simplify how your business transfers any data to state and federal quarterly unemployment forms, along with all year-end W-2 and 1099 forms.
Forms Filer Plus – Preparing payroll-related forms for the state and the federal government is easier with a user-friendly program. Our W-2/1099 software offers a Forms Filer Plus module to prepare state unemployment forms. You can prepare these forms on the screen without setting up an employer and employees in the payroll system. Input the data onto an easy-to-read copy of the form that is on the screen, then print it.
Key Tools to Get with W-2 Software
Figure out early on the tools that your small business needs to succeed. The user-friendly W-2 software tools will look different for every business and within each industry. Core tools that are always beneficial include:
A Common Payee File – Get software with a Common Payee File that allows a user to easily select a payee across payers or 1099 forms. Eliminate needing to enter the same information more than once. A Common Payee File makes it easier to reduce the risk of making a major mistake and avoid incurring major payroll penalties from the IRS.
Automated Calculations – Calculate selected fields with a few simple clicks. Do not spend all day reviewing each calculation or having multiple sets of eyes checking for avoidable errors. A trustworthy W-2 software program eliminates work rather than creating more for you to do.
Batch Printing – Spend less time printing and keeping track of individual reports and forms. Get software with batch printing to make hitting each tax and payroll deadline easier.
Encryption – It is important that your W-2 software keeps its data secure for your business at all times. Save your reports as PDF files and separately encrypt them as an additional security measure. Email any reports directly from the W-2/1099 software.
Get AMS Software Today
Our complete W-2/1099 database program has helpful video tutorials and plenty of resources. Bring our user-friendly W-2 software into your work environment with the promise of reducing your overall tax preparation workload. Access features like a Table Report that can generate hash totals of SSNs and TINs to check on data entry accuracy. We offer easy form alignment and six optional add-on modules for W-2/1099 software beginners or seasoned accountants. Download our free 1099-etc Demo software today and get started.