The time to get secure W2 software is always sooner rather than later. The right W2 program is the cornerstone of successful businesses. Quality W2 software can produce more motivated and trusting workforces. An inefficient system may lead to low retention rates and overwhelmed employees. Whether you need help managing your security firm’s compliance or you spend too much time trying to organize bookkeeping, W2 software can and should streamline your tasks.
Advanced Micro Solutions’ core W2/1099 Forms Filer product is a trusted solution across many small business industries. AMS supports W2, W3, and many 1099 forms. The system operates across all 50 states, plus the District of Columbia and Puerto Rico. Enter the security firm’s data onto entry screens that look like an actual form.
Why is Secure W2 Software Necessary for Security Firms?
There are unique challenges for security firms as they manage payroll for employees within their industry. Confirm that your next payroll program will:
Reduce Manual Work – Inputting the same data entries or information can result in significant mistakes if you are not careful. Security firms are dynamic and require the in-house accounting team to review timesheets and calculate overtime. Spend less time on figures and documents so that the firm can meet all of its necessary deadlines.
Provide Accurate Time-Keeping – A security firm likely has personnel who use different clocking systems across the different client sites. Look for secure W2 software that is fully committed to catching discrepancies in recorded hours. A system with that capability should prevent your firm from finding itself facing any major payroll errors.
Accept Multiple Pay Rates – Pay rates and overtime rules vary based on where you send your security firm workers. A comprehensive W2 system helps make conducting payroll calculations within a single pay period much more straightforward. Get a secure program with more than one available payroll rate if you know that your firm’s rates are varied.
Keep Users Tax Compliant – Complying with all the relevant tax laws relies on a strong and secure W2 software system. Look for a system that offers both federal and state tax tables. A software’s tools will help to break down what you need to know about different labor laws, like wage and hour rules, tax laws, and healthcare regulations.
How Certain Payroll Software Falls Short
Not all payroll is created equally and some will fall short in the areas that are essential for small and medium-sized security firms. Avoid getting a W2 program that has:
Little or No Customization – A one-size-fits-all approach to payroll may create more problems than solutions. Businesses learn quickly that payroll essentials differ based on a company’s size and industry. Customization can look like your security firm purchasing certain add-on tools for a secure W2 software system as you need the tools. It will be more cost-effective than paying for any tools that exist while unused.
Poor Integration – Third-party applications may already be part of the tools that a security firm utilizes. Invest in W2 software that does not create data silos or inefficiencies. Comprehensive systems like AMS operate with a base program or by including a full-accounting suite of tools. The tools make software generation and electronic filing easier to align in a unified system.
Outdated or Hard-to-Use Interfaces – Ineffective interfaces will hinder your security firm’s overall productivity. W2 software should not create more work for businesses. It should take stress and repetitive tasks out of the quarterly and annual equation.
Only Basic Reporting Tools – Security firms and other businesses benefit from W2 software that is more than a simple calculator. Crunching the numbers is only as effective as the data analysis that comes out of it. Look for software that gives you insight for your firm’s future.
Is AMS Software the Best Choice?
The most secure W2 software can also be the most affordable option for small security firms. Think about the tools that you need now and which ones you may need as your firm grows or hires new types of workers. Download our free 1099-etc Demo software and gain a quick and solid understanding of the system’s capabilities. There are six optional add-on modules to the base W2/1099 program. The modules are: E-File, Software Generated Forms, AMS Payroll, 1042-S Filer, Forms Filer Plus, and an Affordable Care Act Filer.
Our W2/1099 Forms Filer offers users a Common Payee File to select a payee across payers or 1099 forms without needing to input the same information multiple times. Print forms on any pre-printed forms. We offer easy form alignment and the ability to store data locally rather than relying on “cloud” security.