If you determine that you need to file corrections for any of your wage and tax statements, using software to file IRS Form W-2C can simplify the process. The best software for first-time users is affordable and customizable when it comes to handling W-2 forms or managing a business on a budget.
Filing a W-2C correction form is necessary if you:
- Entered the wrong employee name
- Input an incorrect Social Security number
- Reported any incorrect wages, tips, or tax amounts
- Filed a form under the wrong tax year
- Included the wrong EIN or address
Only use Form W-2C for corrections on W-2 forms. File a standard Form W-2 if you forgot to file an employee’s earnings.
Advanced Micro Solutions’ base W-2/1099 Forms Filer program offers its users a full-accounting suite of tools. The complete database system generates 1099s, W-2s, and related forms using a menu-driven format that simplifies how users select any payers and forms.
Our add-on modules that help build out the system include:
- AMS Payroll
- Software Generated Forms
- E-File
- Forms Filer Plus
- Affordable Care Act Filer
- 1042-S Filer
What Do You Need Before Filing a Form W-2C Correction?
There are certain preparation steps that you should take before you generate IRS Form W-2C using your software.
- Collect any of the original (incorrect) filed W-2 forms
- Make sure that you have the correct W-2 information
- Check that you have your accurate Employer Identification Number (EIN)
You should also make sure that your employee’s personal information is up to date. That will include reviewing the incorrect form and then getting the accurate:
- Employee name
- Employee address
- Employee Social Security number
Keeping the incorrect form beside any correct information and amounts will allow you to fill out and file Form W-2C more seamlessly and with increased efficiency.
If you have never needed to file Form W-2C before, remember that you will also need to submit IRS Form W-3C (Transmittal of Corrected Wage and Tax Statements).
Form W-3C acts as a cover sheet and summarizes your different W-2C forms.
Speak with a software vendor to see if their program automatically creates Form W-3C when you file online through the SSA website or your payroll program.
Why Is It Better to File a W-2C Correction with Software?
Fixing W-2 errors is not always straightforward if you do it by hand. Filing manual corrections can also open you up to a whole bunch of unnecessary and avoidable errors.
There is a less than 1% error rate for e-filed returns compared to 21% for paper returns.
Making small mistakes can cause big delays. That is why you should use tax software to:
- Save time for yourself and/or your team
- Access built-in tax form support
- Utilize secure electronic filing for forms
- Store past records in one location
Rather than copying EINs or Social Security numbers by hand, tax software allows its users to simply review and confirm any previously incorrect information. The ideal tax program makes it easier to complete certain tasks in minutes rather than spending hours on manual corrections.
When you use a modular suite of tools like our system, there is less guesswork and uncertainty as well. Individuals or small businesses will not need to worry about constant or common:
- Mailing errors
- Lost envelopes
- Wondering if a form has arrived by its deadline
Storing all that you need in one place means that you can review any corrections that you made in the past year or so. The review process should only require a couple of clicks rather than you walking to a filing cabinet full of loose and easily misplaced paperwork.
Using AMS Software for W-2C Corrections
Ours is the most affordable small business tax filing software on the market for a good reason. As a small business, we understand other businesses needing access to reliable support and comprehensive tools not just during tax season but throughout the year.
Download our free 1099-etc Demo software today for a fully functional version of our system with only a few exceptions.
Manual W-2C filing is a slow and error-prone process when all is said and done. Even if it has worked for you in the past, transitioning over to using affordable, entry-level software can and should help small business users file any of their corrections:
- Accurately
- Securely
- On time
Stay compliant during tax season and all year round so that you can set your sights on other important business-related tasks or responsibilities.