Choosing to get W-2 software for desktop computers versus a cloud-based system depends on the needs of each individual business. Consider the needs within your industry and your specific company’s goals. Figure out early what you need and what you want out of your W-2 and 1099 management experience. Try not to let what other businesses do influence your final decision. Whether you want greater control or prefer to keep a smaller circle of access, consider getting your business disc-based software that is trustworthy and adaptable.
Advanced Micro Solutions’ base W-2/1099 Forms Filer program is an affordable option for small businesses. Do not feel like you need to take our word for it. Download our free 1099-etc Demo software today. Enter real data and bring yourself closer to making a well-informed decision.
What are the Pros and Cons of W-2 Software for Desktop Users?
On-premises software versus cloud-based software meets different business needs. Both of the options have advantages and potential disadvantages on a case-by-case basis. Consider some of the major ones for disc-based software before you make any final decisions.
Benefits of Disc-Based Software
More Control – Ensure the privacy and security of your data when you keep it on the premises. Address any vulnerabilities and choose who has authority to make changes to data. Create your own reporting and filing timeline to meet any W-2 reporting deadlines.
Customizable Compliance – Consider whether you are part of an industry that handles highly sensitive data. Employees and clients may feel more comfortable with W-2 software for desktop computers. In-house software can provide tremendous compliance on an individual basis.
No Internet Reliance – Retain your data and continue working with it even during an internet outage. Eliminate the fear that any outage will erase or disrupt your W-2 management as you approach an important deadline.
Trustworthiness – Find a system that includes backup features and additional strong technical support. Speak with a potential provider about how accessible they are to help you in the event of a software crisis. Make sure that they have experts on call and not only online resources.
Disadvantages of Disc-Based Software
Scalability – Consider your business’s current needs and any eventual goals you have for it. Search for W-2 software for desktop computers with scalable support. A system like AMS will support up to 99,999 employees or recipients per payer. Make sure that you consider the big picture whenever you plan to introduce new software.
Storage Fee – Speak with prospective vendors about any associated storage costs. You may feel inclined to get a cloud-based program and add storage as you go. Consider the long-term cost and find a disc-based program, like AMS, that offers a cheaper solution.
Upfront Investment – Purchasing software and setting up software is not always inexpensive. Ensure that your software vendor is transparent in its pricing. Ask about any ancillary fees and whether or not the software has a subscription or flat rate.
Maintenance – Some W-2 software for desktop computers requires a lot of maintenance. Try a free demo or software trial before you purchase something that will create more work for you. A cloud-based system may require little to no maintenance, but every software has its limitations. Make sure that your limitations are not ones that will affect your business’s bottom line.
Is Disc-Based AMS Software Worth It?
Get support for all of your W-2 and 1099 management needs regardless of your location. AMS offers disc-based, on-premises solutions for users in all 50 states, plus the District of Columbia and Puerto Rico. The system supports W-2, W-3, and many 1099 forms. Make use of the easy form alignment and print forms on pre-printed forms. Import data using your desktop software from multiple sources, including Excel, form print files, and ordinary text files. Our W-2 software for desktop users automatically saves data in the software when users access a new record or form. Better guarantee that edited data is accessible in the event of audits or for your reference.
Consider purchasing any of the six optional add-on modules that work alongside our core AMS product. The modules are: Software Generated Forms, AMS Payroll, E-File, Forms Filer Plus, Affordable Care Act Filer, and 1042-S Filer. Create a full accounting suite of tools or select the necessary modules for your business. Learn how these modules interact with one another and the base program with our demo software. Verify employee Social Security Numbers with the SSA as one of the base program’s many features.