Getting W2 software for Windows is a great way to transition out of manually handling your W2 and 1099 reporting. Manual form completion opens your business up to making a lot of different and costly mistakes. W2 software is useful regardless of your operating system, but you should consider what you already utilize in the office. A long-time Windows user should stick with a W2 program that integrates with their third-party systems. Disc-based software can be as effective, if not more secure, as a cloud-based W2 system.
Create a checklist to determine the tools that you need and want before investing in AMS’ base W2/1099 Forms Filer program. Our core product can also operate as an all-in-one system with six optional add-on modules. Download a free 1099-etc Demo software today and get started.
Does My Business Need W2 Software for Windows?
Everyone benefits from getting W2 software regardless of their operating system. Businesses know that you are not done with W2 management after you fill out a form. Key signs that your business would benefit from W2 software are:
You have a hard time meeting tax deadlines. Chasing deadlines and mailing paperwork at the eleventh hour is a good way to make unnecessary mistakes. Avoid sanctions or penalties with W2 software that is automated. Reliable software will let the business calculate selected fields and batch print reports or forms.
There are too many forms and your business continues to grow. Avoid complicating the W-2 management process. W-2 software for Windows will minimize the mistakes of any size company. Think ahead to the future and consider the number of forms that you may require.
You have experienced data leaks or security threats. Protecting a business and employees’ personal data is much easier with W2 software. Look for encryption tools and automatic payer backup and restore features. Try a trial or demo to see whether a program saves data when a user accesses a new form or report.
Tax compliance issues have resulted in hefty fines or penalties. Tax regulations and laws are always changing. Review up-to-date state and federal tax tables within W2 software. See what your business’s liabilities are in its region by getting W2 software for Windows with View command options. Make sure to always keep the software updated so that it is fully functional.
W2 Software vs. Hiring an Accountant
Getting an accountant instead of W2 software has advantages and drawbacks. All business owners need to ultimately decide if the benefits outweigh potential drawbacks. The main reasons why many people prioritize W2 software is that software can be:
Less Expensive – Paying for an accountant’s services may become costly. There is affordable software available with comprehensive services, like those offered by AMS. Talk with a W2 vendor about their software pricing. Make sure that it does not have any extra or hidden fees.
A Quicker Process – W2 software for Windows allows you to file your business’s reports and forms quicker. The Internal Revenue Service will contact your business quicker if there are any issues. W2 software is highly useful in the event that you need to make fast W2 corrections.
More Accurate – Accountants can make the same mistakes as your own W2 management team. They are still human, but it will potentially cost you more since you already pay for their services. Consider who you trust the most to handle your sensitive data and crucial deadlines.
More Hands-On – Accountants are great when you know them personally or they have built a clearly trusted reputation. Some businesses still prefer to manage W2 and payroll in-house to reduce the amount of people with access to sensitive information. W2 software allows you to accurately complete and submit forms without needing a third party to make it happen.
Get Started with AMS W2 Software
Prioritize finding the best W2 software for Windows without hurting your business’s budget or sacrificing your needs. Our W2/1099 Forms Filer supports W2, W3, and plenty of 1099 forms. Enter your business’s data onto entry screens that look like the actual form. Users only need to enter payer information one time. The Default command tool allows our users to “define” default values for a form. These values might be a state code or an ID.
Minimize the risk of losing your important data when you access a new record or form. We save data automatically and offer a payer backup and restore feature. Pair our base system with any of our six optional modules. The modules are: E-File, Software Generated Forms, Forms Filer Plus, 1042-S Filer, Affordable Care Act Filer, and AMS Payroll.