Invest in W-2 software for payroll administration to manage your business’s payroll with greater efficiency and accuracy. Consider your business’s size and industry. Make sure that your W-2 software aligns with the tasks that you need to complete on a monthly and annual basis. Some small businesses are reluctant to purchase W-2 software based on the cost. Try to stay away from free software programs. Many of these programs are useful until they reach the paywall limit of accessible features. Look for existing affordable and customizable W-2 software.
Protect your business against financial and tax payroll discrepancies with Advanced Micro Solutions’ base W-2/1099 Forms Filer program. AMS supports small business users and accountants in all 50 states, plus the District of Columbia and Puerto Rico. Download our 1099-etc Demo software for free and walk through our system’s capabilities.
Why is W-2 Software for Payroll Administration Important to Get?
Small businesses need W-2 software for a number of essential reasons. Some of the core reasons to get a trustworthy program include:
You need to better organize your payroll processing. Keep a better record of your taxes for the Internal Revenue Service and your business. Access forms whenever you need them while you run payroll or in the event of an audit. Eliminate filing cabinets and physical folders with the more secure storage options in W-2 software.
The business repeatedly misses deadlines due to inefficiencies. Avoid IRS late fees and penalties when you run your business’s payroll. Get a W-2 system that allows you to enter the business’s information one time. The best W-2 software for payroll administration automatically calculates federal, state, and local payroll taxes through add-on payroll tools.
Your current software lacks comprehensive customer support. Look for a software vendor with a strong customer service arm. Ask a vendor upfront if they have live tech support and not only a Frequently Asked Questions page on their website. See how often their representatives are accessible if you encounter a glitch.
The business’s current W-2 software does not integrate with its payroll program. Invest in software that integrates without any hassle or unnecessary complications. Software that offers a full accounting suite of tools is one worthwhile solution. Spend less time worrying about whether you will need to buy a new W-2 software program too soon so you can manage your business’s payroll.
Best W-2 Tools for Managing Payroll
Look for a good mix of foundational and customizable features in your W-2 software. The basic features that are important regardless of your business are:
Geo-Location Support – Consider where your business operates now and where you may operate in the future. Look for scalable software that supports multi-state payroll and offers information on relevant state tax regulations. Avoid backing yourself into a corner with W-2 software that has a limited scope.
Easy Form Alignment – Save time as you generate W-2 and 1099 forms. Save money for your business with W-2 software that also has easy form alignment. Spend less company money on overtime when an in-house accountant or employee does not need to manually align the forms.
Multiple Forms and Reports – Get comprehensive W-2 software for payroll administration tasks. Create forms and reports within the system and send them directly to the IRS or the Social Security Administration. Eliminate the cost of buying paper forms and special ink by pairing W-2 software with an electronic filing service.
Encryption Capabilities – Keep your W-2 documents safe and secure with encryption features. Encrypt any PDFs or documents that you send electronically to clients or relevant parties. Ask a potential vendor if they provide a demo software so that you can explore any other safety tools.
Why Small Businesses Choose AMS
Our W-2/1099 Forms Filer core product supports W-2, W-3, and numerous 1099 forms. Enter your business’s data easily on an entry screen that looks like an actual form. The W-2 system supports up to 99,999 employees or recipients per payer. Find your business W-2 software that is fully integrated. Add any of our six optional add-on modules to our system or build your own full accounting suite of tools. These six modules are: Forms Filer Plus, AMS Payroll, E-File, Software Generated Forms, 1042-S Filer, and an Affordable Care Act Filer.
Import data from multiple sources such as Excel, form print files, and ordinary text files. Save all data automatically when you access a new form or record. Create encrypted PDF files for when you need to email reports to a client directly from the W-2/1099 software.