Cloud-based W-2 software is a prevalent option for small and medium-sized businesses. Stay efficient in your business’s W-2 management and software with a trusted program that meets your needs. Consider disc-based software as an evergreen alternative to getting a cloud-based program. Disc-based software offers many of the same trusted, comprehensive W-2 tools for an affordable price. Customize your tools once you try a vendor’s demo software. Wait to purchase software until you test it. Do not simply rely on what works for other businesses.
Learn about whether Advanced Micro Solutions’ base W-2/1099 Forms Filer program meets your business or clients’ needs. Add any of our six optional add-on modules to your package. Create a customizable, full accounting suite of tools if that makes the most practical sense.
Pros and Cons of Cloud-Based W-2 Software
Smooth collaboration is a big draw with a cloud-based program. Make sure to consider all of the potential advantages and disadvantages before you make a final decision. Common ones are:
Pros
Accessibility – Access your cloud-based software from any location 24/7 with a web browser. Review real-time analytics without needing to wait until returning to the office. Disc-based W-2 software may not have the same reach but does assist users in other ways. The best software provides support across multiple states and regions. Disc-based programs additionally offer a reduced risk of leaks or hacks due to security measures.
Integration – Add features to streamline your W-2 workflow. Cloud-based W-2 software makes client onboarding, balancing books, and managing employees more straightforward. Localized software programs can alternatively offer integration or an all-in-one system. Disc-based W-2 software with payroll and Software Generated Forms modules makes reporting easier all year.
Automation – Eliminate or greatly reduce manual data entry with W-2 cloud software. Switch between apps or import and export whatever files you need for your latest reports. Remember that these are not exclusively cloud-based capabilities. Import and export your documents from multiple sources with trusted disc-based software.
Compliance – Stay organized and up to date with all W-2 regulatory changes. Focus on getting your year-end documentation ready with efficient cloud-based W-2 software. Certain disc-based programs offer the same level of support at a reduced price. Speak with a vendor about if their software comes with accurate and regularly updated tax tables.
Cons
Security – Cloud accounting has many security benefits, but it opens up users to potential risks as well. Put the best practices in place and always update your cloud-based system. Look into a disc-based program as an alternative method of keeping your data secure. Restrict which of the employees has access to important information. Eliminate offsite, 24/7 access with a localized disc-based core system.
Internet Connection – Keep in mind that cloud storage relies upon an internet connection. A weak connection or no connection decreases cloud-based W-2 software efficiency. You may also have a hard time completing your business’s most important tasks. Disc-based software may become a more cost-effective solution if the majority of your team does not always have the best or most secure internet connection.
Learning Curve – Take into account that cloud-based software may not just be unfamiliar territory for you. Spend less time and money training employees to use cloud-based tools. Invest in an easy-to-use, intuitive disc-based system with similar capabilities. Disc-based software often comes with less overwhelming bells and whistles.
Cost – Cloud-based programs have both benefits and drawbacks when it comes down to the cost. The provider does handle software development in-house and takes on those costs. Do not overlook how much certain in-house services may cost your business with extra or hidden fees. Look for complete transparency and determine whether a cloud-based system makes the most sense with other overhead fees.
Why Choose AMS?
Disc-based software is a traditional but highly reliable alternative to cloud-based W-2 software. Import data from a multitude of sources like Excel, form print files, and ordinary text files when you purchase AMS’ W-2/1099 system. We support up to 99,999 employees or recipients per payer in all 50 states, plus the District of Columbia and Puerto Rico. Our free 1099-etc Demo software helps users determine the add-on modules to add to their package. The six optional add-on modules are AMS Payroll, Software Generated Forms, E-File, 1042-S Filer, Forms Filer Plus, and Affordable Care Act Filer.
Create encrypted PDF files and email reports to clients straight from the W-2/1099 software. We designed our software with the top security features. Access payer backup and restore tools to reduce the risk of losing important data or information. Improve overall accuracy by creating an SSN verification file. Verify employee Social Security numbers with the SSA.