Finding the best W-2 software for small businesses will benefit your business in ways that may not be as time-sensitive as it would be for a larger corporation. Using W-2 software is important for any-size business and streamlines your accounting and payroll management tasks. Investing in a reliable year-end tax software can also protect small businesses from making costly errors and incurring major penalties or fines from the IRS. Not all W-2 programs are designed in the same way. It is helpful if you find a vendor that provides its prospective users with a free demo or trial. Ensure that any software gives your business exactly what it needs before purchasing it.
Advanced Micro Solutions’ base W-2/1099 Forms Filer program is customizable and affordable. Pair the core product with any of the six optional add-on modules. Download our free 1099-etc Demo software today and get started.
What are the Advantages of W-2 Software for Small Businesses?
Automating your W-2 processing with small business software has short- and long-term advantages. Improve your company’s overall functionality with software that is:
User-Friendly – Look into software that has a minimal learning curve. W-2 software should extract data seamlessly with only a few clicks. Speak to a vendor about whether their software allows users to import and export data from your third-party applications. Software that integrates with your existing tools creates a more efficient work environment.
Comprehensive – W-2 software should provide an in-depth analysis for your business. Avoid programs that create more work for you or your payroll management team. Optimize how you understand the numbers with W-2 software for small businesses that has a broad and diverse array of user-generated tax forms and reports.
Environmentally Conscious – It may not be your top priority, but an environmentally conscious W-2 system can have additional benefits for your business. Reduce the physical paperwork and eliminate the risk of misplacing files when you get automated W-2 software. Save yourself time by not needing to order paper forms from the IRS, printer paper, and ink for your printer.
Affordable – Alleviating the burden of payroll and tax management should not cost a business an exorbitant amount of money. Small businesses may have more limited budgets, but you can invest in software that is cost-effective in multiple ways. W-2 software for small businesses does not require bells and whistles. Make sure that you use all, or most, of the features that you pay for with a program.
Possible Pitfalls If Your Business Does Not Use W-2 Software
There is no reason why small businesses should not have the same options and protections as larger companies. Completing and filing multiple W-2 forms can get confusing if you try to do it by hand. Eliminating manual W-2 processing will help small businesses avoid:
Missing Important Deadlines – Reduce the risk of major penalties or sanctions from the IRS by filing your small business’s W-2 forms by the set W-2 deadline. Batch printing reports and forms is easier with automated W-2 software for small businesses. Make chasing deadlines a thing of the past.
Noncompliance with Tax Regulations – The best W-2 program gives users access to viewing federal and state tax tables. Staying up-to-date with all tax regulation and law changes will help save your business’s money and reputation in the long term. AMS software is a program with a host of add-on payroll tools. Access tax liabilities that cover the entire country through the View command feature.
Becoming Overwhelmed with Paperwork – W-2 reporting is an error-prone process that can take more time than necessary without the proper tools. Do not fall into the trap of becoming so overwhelmed with paperwork as a business grows. Get a scalable program that grows with you.
Data Security Concerns – Protect everyone’s best interests and data with small business W-2 software. Automatic payer backup and restore features go a long way toward providing workers and employers with peace of mind. Ask your vendor about security features from the beginning.
Is AMS Software Right for Your Business?
The best W-2 software for small businesses looks different for everyone. Our W-2/1099 base system supports W-2, W-3, and many 1099 forms. Utilize our system for as many as 99,999 employees or recipients per payer. Enter data using a spreadsheet format with the system’s Browse command tool. Select a payee across payers or 1099 forms in a Common Payee File without needing to input the same information more than once.
Explore which of our optional add-on modules might make sense to pair with the core system. They are: Software Generated Forms, E-File, Forms Filer Plus, 1042-S Filer, Affordable Care Act Filer, and AMS Payroll.