Finding the best W-2 software for small businesses will benefit your business in ways that may not be as time-sensitive as it would be for a larger corporation. W-2 software is important for any-size business and streamlines your accounting and payroll management tasks. Trustworthy software protects small businesses from making costly errors and incurring major penalties or fines from the Internal Revenue Service. Not all W-2 programs are designed the same way. It is helpful if you find a vendor that provides its prospective users with a free demo or trial. Ensure that any software gives your business exactly what it needs before purchasing it.
Advanced Micro Solutions’ base W-2/1099 Forms Filer program is customizable and affordable. Pair the core product with any of the six optional add-on modules. Download our free 1099-etc Demo software today and get started.
What are the Advantages of W-2 Software for Small Businesses?
Automating your W-2 processing with small business software has short- and long-term advantages. Improve your company’s overall functionality with software that is:
User-Friendly – Look into software that has a minimal learning curve. W-2 software should extract data seamlessly with only a few clicks. Speak to a vendor about whether their software allows users import and export data from your third-party applications. Software that integrates with your existing tools creates a more efficient work environment.
Comprehensive – W-2 software should provide an in-depth analysis for your business. Avoid programs that create more work for you or your payroll management team. Optimize how you understand the numbers with W-2 software for small businesses that has a broad and diverse array of user-generated tax forms and reports.
Environmentally Conscious – It may not be your top priority, but an environmentally conscious W-2 system can have additional benefits for your business. Reduce the physical paperwork and eliminate the risk of misplacing files when you get automated W-2 software. Save yourself time by not needing to order paper forms from the IRS, printer paper, and ink for your printer.
Affordable – Alleviating the burden of payroll and tax management should not cost a business an exorbitant amount of money. Small businesses may have more limited budgets, but you can invest in software that is cost-effective in multiple ways. W-2 software for small businesses does not require bells and whistles. Make sure that you use all, or most, of the features that you pay for with a program.
Possible Pitfalls If Your Business Does Not Use W-2 Software
There is no reason why small businesses should not have the same options and protections as larger companies. Completing and filing multiple W-2 forms can get confusing if you try to do it by hand. Eliminating manual W-2 processing will help small businesses avoid:
Missing Important Deadlines – Reduce the risk of major penalties or sanctions from the IRS by filing your small business’s W-2 forms by the set W-2 deadline. Batch printing reports and forms is easier with automated W-2 software for small businesses. Make chasing deadlines a thing of the past.
Noncompliance with Tax Regulations – The best W-2 program gives users access to viewing federal and state tax tables. Staying up-to-date with all tax regulation and law changes will help save your business’s money and reputation in the long term. AMS software is a program with a host of add-on payroll tools. Access tax liabilities that cover the entire country through the View command feature.
Becoming Overwhelmed with Paperwork – W-2 reporting is an error-prone process that can take more time than necessary without the proper tools. Do not fall into the trap of becoming so overwhelmed with paperwork as a business grows. Get a scalable program that grows with you.
Data Security Concerns – Protect everyone’s best interests and data with small business W-2 software. Automatic payer backup and restore features go a long way toward providing workers and employers with peace of mind. Ask your vendor about security features from the beginning.
Is AMS Software Right for Your Business?
The best W-2 software for small businesses looks different for everyone. Our W-2/1099 base system supports W-2, W-3, and many 1099 forms. Utilize our system for as many as 99,999 employees or recipients per payer. Enter data using a spreadsheet format with the system’s Browse command tool. Select a payee across payers or 1099 forms in a Common Payee File without needing to input the same information more than once.
Explore which of our optional add-on modules might make sense to pair with the core system. They are: Software Generated Forms, E-File, Forms Filer Plus, 1042-S Filer, Affordable Care Act Filer, and AMS Payroll.