Streamline your quarterly and annual work with W-2 software for HR departments. Address all of HR’s moving parts in W-2 management to stay more organized and more compliant during any tax season. Avoid the common urge to take shortcuts or to look for the cheapest program. Whether you need help automating your process or improving your business’s accuracy, there are more affordable solutions geared toward what your HR department may need. Determine which features and tools are the most necessary and which ones are great bonus advantages. Speak with a software provider about whether their system offers these tools.
Advanced Micro Solutions’ base W-2/1099 Forms Filer program supports small businesses in all 50 states, plus the District of Columbia and Puerto Rico. Download a free 1099-etc Demo today and see how our software meets your tax requirements.
Does My Business Need W-2 Software for HR Departments?
The short answer is, yes. Eliminate time-consuming work and prevent a greater possibility of errors with trustworthy W-2 software. Invest in W-2 management software today in order to:
Keep your business compliant at all times. Stay compliant with proper documentation and know the relevant local and federal employment laws. Integrate W-2 software with payroll for regularly updated liabilities. Minimize the risk of incurring costly fines or losing employees as you move away from manual reporting and calculations.
Make year-end tax reporting more straightforward. Try not to worry too much about handling year-end reporting, tax filing, or ACA reporting. Look for W-2/1099 software with add-on tools to eliminate human errors. Enter the business’s data onto entry screens that look like actual forms. Gain time from W-2 software for HR departments and spend it on reviewing laws and nurturing employee engagement.
Stay accurate leading up to and during pay periods. Avoid needing to go back and fix errors as part of the HR department’s responsibilities. Save HR department time and money while also improving its overall reputation with employees. Use W-2 software to provide timely paychecks by mail or direct deposit. Safeguard sensitive information by using that same software and by limiting who has access to it.
Spend less time focusing on W-2 management. Never feel like you need to handle employee payroll and tax information requests by yourself. Balance all of the HR department tasks and all other responsibilities. You will no longer need to pay outrageous amounts of overtime if the team uses W-2 software for HR departments to get their work done during the regular work day.
The Best W-2 Tools for HR Departments
Think about the tools that your HR department needs and wants before searching for software. Useful features in W-2 software across the board include:
Broad Geolocation Support – Ask yourself if the business where you work regularly expands or might expand in the next several years. Ensure that your W-2 software works in or for every relevant region. Consider the number of hires that you onboard in a given year. Get a scalable program that your employees will not outgrow too fast.
A Common Payee File – Automate as much of the W-2 process as possible. Invest in W-2 software for HR departments with a Common Payee File. Select a payee across payers or a 1099 form without needing to input the same information multiple times. Cut down as many redundancies as possible with the right type of software.
Automatic Saving – Ask a W-2 software provider about payer backup and restore features. Safeguard your employees and the entire business with automatic saving features. Ask how often the software saves your data. Look into a program like AMS where data automatically saves when you access a new record or form. Reduce the number of HR headaches by not losing extremely vital data before a deadline.
Social Security Number Verification – Verify an employee’s Social Security Number with the Social Security Administration through W-2 software. Use your HR software to create an SSN verification file. Save time and avoid programs that may require unnecessary steps.
Get Started with AMS Software
Explore the many ways that AMS offers ideal W-2 software for HR departments. Create a full accounting suite of tools when you add any of our six optional add-on modules onto the base W-2/1099 program. The modules are: AMS Payroll, E-File, Software Generated Forms, Forms Filer Plus, 1042-S Filer, and an Affordable Care Act Filer. Enter the department’s real data into the demo. The demo is fully functional with only a few minor exceptions.