Why Stand-Alone Payroll Software is Rarely a Good Idea

Stand-alone payroll software may seem like the best option for businesses with little budget to spare. These tools are often straightforward and affordable. Unfortunately, that low price comes with the added cost of inefficiency. Payroll takes more time when you can’t integrate other accounting processes. You also risk the possibility of inaccurate calculations.

If you’re thinking about stand-alone payroll, consider AMS. Our tools are integrated but modular. This means you’ll only pay for the support you need. Our software works together seamlessly to provide a cohesive accounting experience, regardless of your business’s industry, size, and budget.



What is Stand-Alone Payroll Software?

Stand-alone payroll is a software that is not part of a larger suite. It does not integrate with other business accounting tools. Businesses often seek out this type of payroll software because it is inexpensive. In some cases, users might choose stand-alone payroll if they have an accountant or utilize an agency for their other accounting-related needs.

Stand-alone payroll stands in contrast to integrated payroll. Integrated payroll tools are part of a larger suite of software products. These products can seamlessly share information with one another. This reduces redundancies and increases accounting efficiency.


Prioritize Modular Tools and Software Suites

While stand-alone payroll can be cheap, it rarely offers what small businesses need. Payroll is a data-intensive process. This means payroll professionals will need access to a database of employee information to do their jobs. Often, stand-alone payroll does not include this type of data storage feature. This means users will need to have a separate data repository that they reference while processing payroll in a stand-alone tool.

By contrast, modular payroll software can integrate with other programs. This increases efficiency and reduces the chance of making an error. In most cases, the budgetary spend is worth the time gained back with an integrated product.

AMS Payroll, our accounting and payroll software, is part of a modular software suite. People who use AMS Payroll also have our W-2/1099 Forms Filer, the base platform. Even this simple combination of payroll and W-2/1099 processing can increase efficiency.

For example, users can export payroll data to the W-2/1099 Forms Filer at the end of the year. This allows users to calculate, print, and distribute accurate W-2 and 1099 forms to all employees and contractors. Exporting this data also guarantees data accuracy. With this type of modular accounting, fewer tasks will fall through the cracks.


Find What You Need at AMS

For business owners considering a stand-alone payroll software, budget is likely the primary concern. That’s not a problem with AMS. We offer some of the most affordable and accessible business accounting tools available. Our W-2/1099 Filer is just $84, and AMS Payroll is an additional $134 per year. Even with these combined costs, you’ll still pay less than you might for just a few months with a cloud-based platform.



If you’re not ready to make a purchase, try our free demo software. For those with additional questions, we encourage you to call our Sales and Information Team at 800-536-1099. You don’t have to settle for stand-alone payroll software. Get everything you need – at a price you can afford – with AMS.

Software Solutions from AMS

Our W-2 and 1099 Forms Filer is our only required platform. From there, users pick the services they need. Choose from the tools below to build out your customized accounting software.