Basic Payroll Tools for Small Businesses

It can take hours of your time to run essential accounting tasks if you do not have the basic payroll tools. For accounting specialists, spending time on payroll is part of the job description. However, anyone who runs a small business knows that workers can have many responsibilities. Rather than outsourcing for payroll, your business can look into using payroll software in-house.

When you choose payroll software, make sure to shop around for the best features. The ideal software will save your company time and money. The following payroll software tools will also help you to run payroll accurately while also staying organized.



What to Look For in Payroll Software

Accuracy – Look for a payroll software that accommodates your employees and any freelance workers. Your company needs to guarantee that the software will accurately record all of their working hours. Among all of the basic payroll tools, accuracy will ensure that everyone gets a paycheck on time. Additionally, a good software helps to ensure that you do not overlook any details that may lead to the Internal Revenue Service issuing penalties.

Deductions – Make sure that you can set up your payroll software to perform deductions for taxes and benefits. Any software will conduct significant calculations for a number of reasons. These reasons include: employee benefit plans, Medicare and Social Security, and state and federal taxes. If you run payroll in-house, your employee must know which deductions the law requires from your business.

Record-Keeping – Reliable payroll software should minimize any company’s stress as far as organization. One of the crucial basic payroll tools is making sure a software supports a high number of users. By minimizing the physical paperwork, payroll software helps prevent your business from misplacing important files. Record-keeping also helps employers monitor any relevant trends. These may include noticing how much overtime you pay your employees. It may also lay out how many employees joined your business’s retirement plans. Finally, solid record-keeping helps your business comply with laws. If the Internal Revenue Service audits your company, you should feel prepared thanks to your payroll software.

Direct Deposit – In 2019, employers paid 72% of surveyed U.S. workers by direct deposit. As we enter the third year of the coronavirus pandemic, we have seen sizable increases in remote working. Including direct deposits in payroll software ensures that money goes from a company bank account to an employee’s account, wherever both parties are based. It is also safer than mailing checks and provides you with a digital receipt for record-keeping.



Get Started with AMS Payroll Software

Making sure your payroll specialist or department has the basic payroll tools should be a priority. When payroll runs smoothly, so does the company’s overall finances and employee morale. You do not want to become known for taking shortcuts where payroll is concerned. Our accounting and payroll software lets users process payroll “live” or after-the-fact. It also supports all 50 states, as well as the District of Columbia, and up to 9,999 employees per payer. As you make major decisions, you will want to find software to rely on for all of your payroll needs.

Software Solutions from AMS

Our W-2 and 1099 Forms Filer is our only required platform. From there, users pick the services they need. Choose from the tools below to build out your customized accounting software.