Why Payroll Check Writing Software is More Important than Ever

It used to be that payroll check writing software was this huge business expense to cover the cost of a system that was so complicated that only payroll firms bothered. Today, these types of data management technologies and automated payroll systems are relatively inexpensive and easy-to-use. And there’s no better example of this evolution than the W-2/1099 Forms Filer and Payroll Software module from AMS.

In fact, our software solution enables companies to tie their payroll check writing directly to their end-of-year tax filing forms. The data can be imported from the paychecks themselves with after-the-fact payroll processing, or it can be entered directly into the system with live payroll. Put another way, payroll check writing software is more important than ever because it’s able to do so much more than just write the checks.

The Over-Reliance on Direct Deposit Processing

Here’s one of the biggest myths about business solutions: Direct deposit alone is sufficient for contemporary payroll systems. Even though many modern businesses have converted to direct deposit payments, abrupt changes in payroll may not be processed by banking institutions as quickly as needed. Temporary paper checks may then be used. AMS provides software support for both direct deposit and paycheck processing.

Moreover, many businesses still look to provide a measure of paycheck flexibility to their employees by offering them direct deposit or print paychecks. For businesses that are looking to manage their payroll and tax filing on their own, payroll check writing software can be used to print MICR bank checks. The key components are the AMS Software-Generated Forms module, plus the special magnetic toner.

Payroll Check Writing Software for Payroll Companies

Payroll check writing software is also a crucial asset for payroll companies themselves. At AMS, we pride ourselves on being able to serve small business clients with our intuitive, menu-driven platform—as well as independent payroll firms that need to be able to handle pretty much any type of paycheck solution. In addition to MICR checks, our software can handle the formatting and printing requirements for more than 30 different types of checks.

Here’s a rundown of some of the other software features delivered by our payroll module:

  • Automatic calculation of federal, state, and local payroll taxes.
  • Up to date state and federal tax tables.
  • A running tally of federal and state tax liabilities.
  • 40 User Defined Fields for customized payroll operations.
  • Support for all 50 states plus DC including SUI forms.
  • Support for up to 1,999 payers and up to 9,999 employees/contractors per payer.
  • Data import/export for year-end tax filing and other data reporting needs.
  • E-file forms 940, 941, and/or 944.
  • Creates SSN verification files.

AMS Services and Software Support

When it comes to writing payroll checks, any disruption threatens to become a major problem. Between the intuitive platform, free software demo, and tutorial materials, you should have full command of your software solution from the start. But if you do run into a bump on the road, send us an email or call into our tech support team. To help accommodate extra queries during peak times, we also offer limited Live Chat services.


Software Solutions from AMS

Our W-2 and 1099 Forms Filer is our only required platform. From there, users pick the services they need. Choose from the tools below to build out your customized accounting software.