- Form 1099-NEC: Must be filed with the IRS and furnished with recipients by Jan. 31
- Form 1099-MISC: Must be sent to recipients by Jan. 31 (IRS paper deadline: Feb. 28, IRS e-file deadline: March 31)
- Data Validation: Should be completed by mid-January if a firm manages multiple clients to avoid late-filing penalties
Quick Deadlines
| Form Type | Recipient Copy Due | IRS Paper Filing | IRS E-File |
|---|---|---|---|
| 1099-NEC | Jan. 31 | Jan. 31 | Jan. 31 |
| 1099-MISC | Jan. 31 | Feb. 28 | March 31 |
| W-2 | Jan. 31 | Jan. 31 | Jan. 31 |
If a deadline falls on a weekend or federal holiday, the due date moves to the next business day.
Recommended Filing Timeline for Accounting Firms
- Early January: Finalize collecting your clients’ data
- Mid-January: Validate clients’ TINs, addresses, and total amounts
- Late-January: Batch process 1099-NEC filings with your software
- February: Complete your 1099-MISC filings
- March: Finalize any of your remaining e-file submissions
E-File vs. Paper Deadlines
- Some filing deadlines are earlier for paper forms
- E-Filing with our software will help you extend deadlines for certain forms
- Many firms use our e-filing tools to match their clients’ scalability and efficiency needs
Late Filing Penalties
| Penalty per Form | |
|---|---|
| Less than 30 days late | $60 |
| 31 days–Aug. 1 | $120 |
| After Aug. 1 | $310 |
If your firm is filing hundreds of forms without reliable software, costly penalties can quickly add up for your clients. Many accountants choose 1099 filing software with automated features that keep their clients’ forms accurate and fully compliant.
Common Deadline Mistakes for Accounting Firms
- Treating 1099-NEC and 1099-MISC deadlines as interchangeable
- Ignoring delays with completing your client data collection
- Overlooking differences between e-file vs. paper deadlines
- Waiting too long to batch file your clients’ forms
Special Deadline Situations
- Weekends and holidays move to the next business day
- If you notice any errors, you can immediately file corrected forms with our software
- State filing deadlines vary by state
Learn how you can prepare, print, and file 1099 forms efficiently with our 1099 software.