- Form 1099-NEC: Must be filed with the IRS and furnished with recipients by Jan. 31
- Form 1099-MISC: Must be sent to recipients by Jan. 31 (IRS paper deadline: Feb. 28, IRS e-file deadline: March 31)
- Data Validation: Should be completed by mid-January if a firm manages multiple clients to avoid late-filing penalties
Quick Deadlines
| Form Type | Recipient Copy Due | IRS Paper Filing | IRS E-File |
|---|---|---|---|
| 1099-NEC | Jan. 31 | Jan. 31 | Jan. 31 |
| 1099-MISC | Jan. 31 | Feb. 28 | March 31 |
| W-2 | Jan. 31 | Jan. 31 | Jan. 31 |
If a deadline falls on a weekend or federal holiday, the due date moves to the next business day.
Recommended Filing Timeline for Accounting Firms
- Early January: Finalize collecting your clients’ data
- Mid-January: Validate clients’ TINs, addresses, and total amounts
- Late-January: Batch process 1099-NEC filings with your software
- February: Complete your 1099-MISC filings
- March: Finalize any of your remaining e-file submissions
E-File vs. Paper Deadlines
- Some filing deadlines are earlier for paper forms
- E-Filing with our software will help you extend deadlines for certain forms
- Many firms use our e-filing tools to match their clients’ scalability and efficiency needs
Late Filing Penalties
| Delay | Penalty per Form |
|---|---|
| Less than 30 days late | $60 |
| 31 days–Aug. 1 | $120 |
| After Aug. 1 | $310 |
If your firm is filing hundreds of forms without reliable software, costly penalties can quickly add up for your clients.
Common Deadline Mistakes for Accounting Firms
- Treating 1099-NEC and 1099-MISC deadlines as interchangeable
- Ignoring delays with completing your client data collection
- Overlooking differences between e-file vs. paper deadlines
- Waiting too long to batch file your clients’ forms
Special Deadline Situations
- Weekends and holidays move to the next business day
- If you notice any errors, you can immediately file corrected forms with our software
- State filing deadlines vary by state
Learn how you can prepare, print, and file 1099 forms efficiently with our 1099 software.