1099 Employee Form Services: Mail and Software Filing Solutions

Many people who have received a 1099 employee form in the past are often at a loss, at least at first, when it comes to filing these forms as an employer. As a matter of fact, the first thing you often need to do in this situation is figure out whether you’re in an employee-employer relationship. The fact that a “1099 employee form” is a popular search term demonstrates just how much confusion there is around the 1099 when it comes to employees vs. self-employed contractors. The below guide is designed to unpack some common questions.

Employee income is filed under the equally well-known w-2 form. By contrast, the 1099 employee form is more commonly known as 1099-MISC form Copy B, or the recipient form for self-employed contractor payments. There’s actually a complex set of criteria used to determine whether a worker is an employee or independent contractor. Not sure which applies to your situation? Form SS-8 is dedicated specifically to help you, in coordination with the IRS, make this employee/contractor determination. Also note that independent contractor income will eventually shift to the 1099-NEC, a new form designed to address the growing number of contracted workers.

What Makes this 1099 Employee Form Copy B Different?

The biggest difference for the recipient Copy B form is that, unless you get explicit permission from the recipient, it has to be mailed as a paper copy. Businesses that assume they can take care of their filing requirement electronically are often put in a time-crunch, especially since this Copy B paper form is the first one due (at the end of January). The good news is that this form doesn’t have to be scannable, so that it can be printed on plain, white paper. This means you won’t have to order it directly from the IRS.

W-2/1099 Employee Form Software

Our W-2/1099 Forms Filer can accommodate the fundamental forms filing support for both w-2 employees and 1099 contractors. This can be particularly helpful for companies that use both employees and contractors as part of their labor force, as well as those companies that expect to transfer workers from contractor to employee status. This intuitive, menu-driven platform is just what you need for all the essential data management technologies associated with 1099 filing forms.

Data Entry and Printing

  • Supports up to 99,999 employees/recipients per payer.
  • Entry screen resembles the actual forms, or the Browse command offers data entry using a spreadsheet format.
  • A Common Payee File allows the user to avoid a lot of duplicate data entry.
  • Data can be imported from a huge range of source files.
  • “Define” default values for things like State Code and ID.
  • Automatic save and backup restore.
  • Print prepared information on pre-printed forms with easy form alignment.

Data Reporting

  • Print tables, worksheets, client letters, recipient lists, and mailing labels.
  • Report generates hash totals for checking SSNs and TINs.
  • Encrypted PDF files to securely email reports.
  • Batch printing for multiple payer reports to save time and effort.

More Software and Services from AMS

Better yet, our W-2/1099 platform offers the kind of module interaction that allows our customers to add other features and capabilities. This, in turn, allows businesses to design complete software packages for an accessible cost. With Software-Generated Forms, for example, you can print your own 1099 employee forms. With our E-File Software, you can e-file directly with the IRS, removing the need to obtain the scannable red-ink forms. You can buy our software directly online, download our free demo first, or talk to our Sales and Information team at (800) 536-1099.

Software Solutions from AMS

Our W-2 and 1099 Forms Filer is our only required platform. From there, users pick the services they need. Choose from the tools below to build out your customized accounting software.